Short answer: verify the factory, test samples against your spec, agree a written specification sheet, choose Incoterms (FOB, CIF or DDP), and make sure you receive food-contact compliance documents, a commercial invoice, packing list and bill of lading for customs.
1. Vet the supplier
- Ask for the business licence and export records.
- Request a video call tour of production lines.
- Check test reports are issued for the products you are buying.
2. Sample and specify
Test samples in your real use: fill, seal, freeze, microwave or deliver them. Then write a spec sheet covering material, weight, capacity, dimensions, colour, printing, packing and tolerances.
3. Understand Incoterms
| Term | Seller pays to | Good when |
|---|---|---|
| EXW | Factory gate | You have your own China forwarder |
| FOB Shanghai / Ningbo | Loaded on vessel | You control ocean freight |
| CIF | Destination port | You want a simple sea-freight price |
| DDP | Your door, duties paid | Small importers, e-commerce |
4. Plan the container
Cups are light but bulky, so freight is calculated by volume. A 40HQ container holds roughly 68 m³. Mixing cups, lids and containers in one shipment is the most efficient way to buy.
5. Documents you need
- Commercial invoice and packing list
- Bill of lading
- Certificate of origin (Form A / Form E where applicable)
- Food-contact declaration and test reports
- Fumigation certificate if wooden pallets are used
6. Inspect before shipment
Ask for photos and videos of finished goods, or book a third-party inspection (AQL sampling) before paying the balance.
Frequently asked questions
How many cups fit in a 40HQ container?
It depends on size and packing, but typically 600,000–1,200,000 cold cups of 12–16 oz nested in cartons.
Which Chinese port do you ship from?
We ship mainly from Shanghai and Ningbo, the two largest container ports in China.
